Universal Service Program for Schools and Libraries (E-rate) Illinois State Library
Overview
E-rate is administered by the Universal Service Administrative Company (USAC) under the direction of the Federal Communications Commission (FCC), and provides discounts to assist most schools and libraries in the United States to obtain affordable telecommunications and Internet access. Funding may be requested under two categories of service: Category One services include Data Transmission Services, Internet Access, and Voice Services. Category Two services include Internal Connections, Managed Internal Broadband Services, and Basic Maintenance of Internal Connections. Discounts for support depend on the category of service requested, the level of poverty and the urban/rural status of the appropriate school district. Discounts range from 20 percent to 90 percent of the costs of eligible services.
Library Eligibility
- Libraries must be eligible for assistance from a state library administrative agency under the Library Services and Technology Act [20 U.S.C. Chapter 72, Subchapter II].
- Libraries must have budgets completely separate from any schools (including, but not limited to, elementary and secondary schools, colleges and universities).
- Libraries cannot operate as for-profit businesses.
Process & Timeline
Application Filing Window: These dates differ each year. Please refer to USAC’s website for updates.
Form 470: Description of Services Requested and Certification Form
- Conduct an open bidding process and select most cost-effective service provider.
- Form 470 must be posted at least 28 days before filing Form 471.
Form 471: Services Ordered and Certification Form
- Form 471 needs to be submitted and certified by 10:59 pm Central Time on the day that the filing window closes.
- Application is reviewed by USAC.
Form 486: Confirm Receipt of Services Form
- Form 486 needs to be submitted and certified within 120 days after the date of USAC’s Funding Commitment Decision Letter (FCDL) OR 120 days after the service start date, whichever is later.
Form 472: Billed Entity Applicant Reimbursement (BEAR) Form
- Invoice for discounts (Form 472 OR Form 474).
- The BEAR form needs to be submitted within 120 days after the date on the form 486 Notification Letter OR 120 days after the last date to receive service, whichever is later.
Time Line: The funding year runs from July 1 to June 30 for recurring services and July 1 to September 30 for non-recurring services.
Appeals: Must be submitted and postmarked no later than 60 days after the date of USAC’s decision letter.
Discount Levels
Applicants use the discount matrix below to determine the correct discount level for an individual school or library outlet.
| Income | Category One Schools and Libraries |
Category Two Schools and Libraries |
||
|---|---|---|---|---|
| The discount level is measured by % of students eligible for the National School Lunch Program (NSLP). | Discount Level: | Discount Level: | ||
| Urban Discount | Rural Discount | Urban Discount | Rural Discount | |
| Less than 1% | 20% | 25% | 20% | 25% |
| 1% to 19% | 40% | 50% | 40% | 50% |
| 20% to 34% | 50% | 60% | 50% | 60% |
| 35% to 49% | 60% | 70% | 60% | 70% |
| 50% to 74% | 80% | 80% | 80% | 80% |
| 75% to 100% | 90% | 90% | 85% | 85% |
E-rate Resources
- E-rate (USAC Schools and Libraries Program)
- Glossary of terms
- E-rate Central
- E-rate Productivity Center (EPC)
- Forms
- Eligible Services List
- Internet Safety / Children's Internet Protection Act (CIPA) Requirements
- Training and Outreach
- Weekly News Brief Subscribe to receive E-rate program tips, deadline reminders, etc.
Additional Resources for Illinois Schools and Libraries
- Illinois Free and Reduced-Price Meal Eligibility Data Eligibility data provided by ISBE. Contact your school district for the most recent data.
Illinois Procurement Bulletin: Master Contracts
Schools and libraries may use the Statewide Master Contracts listed below to purchase items for E-Rate Category 2, or use the information provided in them as a reference when completing Form FCC 470. To begin the process of seeking funding for eligible services under the E-rate program, applicants must initiate the required competitive bidding process by filing FCC Form 470 online with USAC.
If you have any questions about E-rate, please contact your library system E-rate consultant or call the State Library at 217–785–0363.